Meeting Minutes for June 28, 2010
Chairman Spohn called the meeting to order at 2:01PM at the City of
lrwindale Council Chambers.
| I. | In attendance were:
Tim Spohn, Industry Tom King, SGVCOG David Gutierrez, San Gabriel Patricia Wallach, El Monte Frank Gomez, Montebello Michael Antonovich, County of Los Angeles Steven Atchley, Pomona Staff Rick Richmond, Chief Executive Officer Joe Silvey, Counsel Deanna Stanley Cecilia Cardenas Charles Tsang Felix Sarao Victoria Butler Paul Hubler Carlos Monroy Regina Talamantez Lou Cluster Guest Alan Ude, LA County Public Works Bryce Little, PB Americas Gary Neely, Senator Bob Huff Rob Klowsky, HDR Engineering Bryce Little, PB Lisa Maurath, PB James Faber, AECOM |
| II. | Pledge of Allegiance
Member Gutierrez led the pledge of allegiance. |
| III. | Approval of Minutes of May 24, 2010
Mr. Richmond announced the minutes for the May 24, 2010 meeting were not available but would be included in the July agenda. |
| IV. | Public comments
There were no public comments. |
| V. | Chairman's Report
Chairman Spohn reported he and Rick Richmond provided a project briefing in late May to the CTC1s Executive Director, Bimla Rhinehart and Deputy Director Maura Twomey. He reminded the Board the CTC is responsible for programming and allocating most of the Prop IB bond funds. |
| VI. | Chief Executive Officer’s Report
Mr. Richmond reported staff has been working with the Senate staff to include ACE concerns and suggestions for the Senate version of the authorization bill. ACE was asked to provide specific proposed language and a copy of the letter sent to the Senate Policy Advisor for Transportation is included in the Board's packet. Mr. Richmond introduced Felix Sarao, ACE'S new Contracts Manager. Mr. Richmond and the Board presented awards to Regina Talamantez and Lou Cluster, both of whom were leaving the Authority. Victoria Butler, Senior Project Manager presented project update photos for the Sunset Avenue grade separation project. |
| VII. | Presentation of Phase II Study Mr. Richmond reminded the Board that the original ACE Program was developed in 1997 which identified the projects to be included in the overall program. He indicated with the passage of time and the near completion of Phase I the Phase II study was initiated to revisit the information such as traffic counts and wait times that went into the original study to re-evaluate or confirm the best locations for the Phase II projects. Mr. Lou Cluster reviewed the elements of the Phase II study. He indicated the traffic study consisted of data collection, development of future motor vehicle traffic volumes, future train movement forecast, delay methodology and CPUC formula He reviewed daily vehicle delay forecast for the Alhambra and LA subdivisions for Fullerton Road, San Antonio Ave and Fairway Drive and LA subdivision for Stimson Ave, Montebello Blvd., Workman Mill, Durfee Ave and Turnbull Canyon Rd. Mr. Cluster reviewed the PUC ranked locations. He indicated the study also considered environmental impacts/feasibility, unusual utility relocation requirements, concept level real estate impacts and conceptual construction cost estimates. He reviewed the original Phase II adoption locations and other alternatives considered in addition to conceptual costs. In conclusion, staff indicated there were additional meetings scheduled with the affected cities and it was anticipated a recommendation would be made in August or September. |
| VIII. | Approval of Plans, Specifications and Estimates for Fiber Optic Relocation
for the San Gabriel Trench Mr. Richmond reviewed a schematic of the San Gabriel Trench fiber optic relocation duct bank. He indicated the fiber optic lines were in an area where the shoofly would be built and staff felt it was necessary to relocate them during preconstruction activities at a cost of $4-5 million. He indicated approval would be contingent upon the release of a Finding of No Significant Impact (FONSI), the federal environmental clearance and execution of an agreement with the Union Pacific. He indicated the FONSI has been delayed by the historic preservation and that staff has been working with the Union Pacific to negotiate a reasonable agreement. He indicated there would be extra ports in the structure for additional lines if or when necessary. A motion was made to approve the plans, specifications and estimates and authorization to solicit construction bids for the fiber optic relocation necessary for the San Gabriel Trench subject to Caltrans' final approval for the project under the federal environmental compliance process (NEPA). M/S/C/King/Gutierrez /Unanimous |
| IX. | Approval of Agreement with Sprint Communications Company and Level 3
Communications for Fiber Optic Line Relocation for the San Gabriel Trench
Mr. Richmond indicated the collectible work agreements were with regard to the fiber optic relocation discussed earlier for the San Gabriel Trench. He reported an estimated cost for Sprint relocation of $837,849 and estimated cost for the Level 3 relocation of $91 5,734. He indicated ACE is responsible for reimbursement for the actual costs and carries the right to audit their costs on the work. A motion was made to authorize a collectible work authorization with Sprint Communications Company LP and Level 3 Communications LLC for fiber optic line relocations necessary for the San Gabriel Trench for an estimated cost of $837,849 Sprint and Level 3 estimated cost of $91 5,734 excluding related cost other fiber optic duct bank installation. M/S/C/Gutierrez/King/Unanimous |
| X. | Approval of Ongoing Authority Support Contract Amendments and Annual
Task Orders Mr. Richmond explained the support services contracts were approved annually by either task orders or contract amendments. Services included those required to continue to move the project forward and support its efforts in areas such as state and federal representation, property acquisition, relocation, surveying and public outreach. He reviewed the tasks of each contractor and the proposed annual task order or contract amendment. He also reminded the Board that the authorization would include a 10% contingency allowance in accordance with normal agency procedures. During the discussion related to Burke, Williams and Sorensen approval Joe Silvey recused himself. A motion was made to approve: M/S/C/Atchley/Wallach/Unanimous |
| XI. | Closed Session Counsel reported the Board would adjourn to closed session in accordance with Government Code Section 54956.9(a) to discuss existing litigation: Los Angeles Superior Court Case No. BC429699 - Alameda Corridor-East Construction Authority vs MIPCO, LLC et al and in accordance with Government Code Section 54957 to discuss the performance evaluation of the Chief Executive Officer. The Board returned to open session and counsel announced there was no action taken by the Board. |
| XII. | Adjournment The meeting was adjourned at 3:35PM |