Meeting Minutes for August 24, 2009
Chairman Spohn called the meeting of the Board of Directors of the Alameda Corridor-
East Construction Authority to order at 2:01 PM.
| I. | In attendance were:
Tim Spohn, Industry Steve Atchley, Pomona David Gutierrez, San Gabriel Patricia Wallach, El Monte Tom King, Walnut, SGVCOG Rosemarie Vasquez, Montebello Gloria Molina, Los Angeles County Paul Eaton, SANBAG Staff Rick Richmond, Chief Executive Officer Joe Silvey, Legal Counsel Deanna Stanley Cynthia Ambrose Charles Tsang Victoria Butler Lou Cluster Guests Holly Rockwell, Epic Land Solutions Jim Overcamp, Epic Land Solutions David Nelson, City of Pomona Hon. Carol Herrera, City of Diamond Bar Raul Fernandez, Athalye Consulting Engineering Services Polly Ann Walton, Athalye Consulting Engineering Services Bruce Russell, Jacobs Marisela Cervantes, Assemblyman Charles Calderon |
| II. | Pledge of Allegiance
Member Gutierrez led the pledge of allegiance. |
| III. | Approval of Minutes of July 27, 2009
A motion was made to approve the minutes of July 27, 2009. M/S/C/Gutierrez/King/Unanimous |
| IV. | Public comment
Mayor Pro Tem Carol Herrera presented Rick Richmond a Resolution from the City of Diamond Bar for his recognition from the American Council of Engineering Companies of California's of the Engineering Achievement Award. |
| V. | Chairman's Report
Chairman Spohn reported that he and staff met with Congresswoman Judy Chu to request support for federal funding through the surface transportation authorization bill. Support was also requested for the TIGER application submitted for funds for the Baldwin Avenue grade separation project. Chairman Spohn referenced two upcoming events - The San Gabriel Valley Economic Partnership's Annual Awards dinner on Friday, September 11 where former ACE Board Member Harry Baldwin is among the honorees. The annual Southern California Transportation Summit sponsored by Mobility 21will be held on Monday, September 21. He requested members interested in attending either event should contact Deanna Stanley. |
| VI. | CEO's Report
Mr. Richmond reported that staff also met with Assembly member Mike Eng who continues to be supportive of the project. He reported that Assembly member Eng sent letters to the Secretary Business, Transportation & Housing and Caltrans supporting the TIGER application ACE submitted for funds for the Baldwin Avenue grade separation project. Mr. Charles Tsang reviewed construction progress photos of the Temple Avenue project. Ms. Victoria Butler reviewed construction progress photos of the Sunset Avenue grade separation project. |
| VII. | Approval of Selection and Contract Award for Proaerty
Acauisition/Relocation Services Mr. Richmond reviewed the procurement process for the selection for property acquisition/relocation services. He reminded the Board that the procurement was a result of increased volume of acquisition/relocation services for due to the upcoming the Nogales and San Gabriel Trench projects. He reminded the Board that acquisitions would be simultaneous and necessary for schedule adherence and maintaining control of project costs. He indicated the contractor for these services would remain active for the completion of the ACE Project and budget and tasks would be part of annual tasks brought to the Board for approval. A motion was made to authorize the Chief Executive Officer to negotiate and execute a contract for an amount not-to-exceed $500,000 with Epic Land Solutions, Inc. for right of way acquisition and relocation services and in the event negotiations are not successful, the CEO will negotiate and execute a contract with the next highest ranked firm for the same amount. M/S/C/King/Wallach/Unanimous |
| VIII. | Approval Amendment to Construction Manaaement Services Contract
for East End Ave and Reservoir St Grade Seaarations with PB Americas Inc.
Mr. Richmond reminded the Board that the procurement for construction management services combined the East End Ave and Reservoir St projects due to their proximity. He indicated the delays in construction at Reservoir created schedule delays at East End. I-ie reported that construction duration ran from May 2004 through July 2008 but CM services were necessary for close out extended the contract duration through December 2008. He indicated there were outstanding invoice issues which ACE and the contractor disagree which will go to a dispute resolution board. However, $193,755 in charges were deemed appropriate and necessary as well as an allowance of $26,000 for dispute resolution preparation. A motion was made to authorize the Chief Executive Officer to amend the contract with PB Americas, Inc. to add an amount not to exceed $219,755 to task order #I of the contract for construction management services for the East End Ave/Reservoir St. grade separations for a new task order value not to exceed $4,796,919. M/S/C/Vasquez/Wallach/Unanimous |
| IX. | Approval of Amendment to Demolition Contract with Miller
Environmental
Mr. Richmond reviewed the property acquisitions, demolition schedule. He also reviewed the procurement process which qualified four contractors and task orders were issued to two firms. He reported that the value of tasked demolition services thus far to Miller Environmental were under his authorization. However demolition of the remaining properties would exceed his authorization. He indicated the work must continue to move the project forward and prevent vacated structures from becoming a safety issue and public nuisance. A motion was made to authorize the Chief Executive Officer to amend the contract with Miller Environmental, Inc. for demolition services to add $134,749 for a new contract value of $240,206. M/S/C/Atchley/Gutierrez/Unanimous |
| X. | Approval of Amendment to FY 2009 Task Order for Relocation
Services with Del Richardson & Associates
Mr. Richmond reported that the preconstruction activities included property acquisition and relocations. He indicated relocation efforts were greater than anticipated during the past several months on the Baldwin Avenue project. The slightly higher level of effort on the project exceeded the authorization by $6,500 and it was staff's recommendation that the task order be amended to include these costs. A motion was made to amend the fiscal year 2009 task order with Del Richardson & Associates for an additional $6500 for costs necessary for the Baldwin Avenue grade separation project for a new FY 2009 task order total of $225,500. M/S/C/Vasquez/Wallach/Unanimous. |
| XI. | Approval of Amendment to FY 2009 Task Order for Engineering Survey Services with Wagner Engineering & Survey
Mr. Richmond reported the task order for Wagner Engineering for FY 2009 did not anticipate a higher level of effort on the Nogales Street grade separation project. We reminded the board that the project was expanded towards the end of the fiscal year as the details of the design were being finalized. He reported the efforts exceeded authorization by $5,150 and it was staff's recommendation that the task order be amended. A motion was made to amend the fiscal year 2009 task order with Wagner Engineering & Survey Inc. for an additional $5,150 necessary for the Nogales Street grade separation project for a new FY 2009 task order total of $332,850. M/S/C/Gutierrez/Atchley/Unanimous |
| XII. | Submission of TIGER Grant Application for Baldwin Avenue Grade Separation Project
Paul Hubler, Director of Government & Community Relations reported that the Authority would submit an application as part of a regional consensus package of projects seeking $33.6 M for the construction of the Baldwin Avenue grade separation project in the City of El Monte. He reviewed the program elements and expressed staff's belief that with the criteria of the program the Baldwin Avenue project was a strong candidate for potential funding. |
| XIII. | Compensation of Chief Executive Officer The Board reviewed and discussed salary information and history for the Chief Executive Officer. A motion was made to increase the salary of Rick Richmond by 3% retroactive to his anniversary date. M/S/C/King/Atchley/Unanimous |
| XIV. | Adjournment
The meeting was adjourned at 2:43 PM |